![]() ![]() As described by the North Carolina Supreme Court, minutes “should contain mainly a record of what was done at the meeting” and their purpose is “to reflect matters such as motions made, the movant, points of order, and appeals, not to show discussion or absence of action.” Maready v. Minutes provide a formal record of the actions taken in meetings of public bodies. ![]() Why do we have minutes and general accounts?įirst let’s review the distinction between minutes and general accounts. As described in this blog post, there are least three options for approving minutes and general accounts. But when the purpose of the closed session would be frustrated and the minutes and general accounts are withheld from public inspection, it is often assumed that the minutes and general accounts can only be approved in a closed session. Minutes and general accounts of closed sessions may be withheld from public inspection “so long as public inspection would frustrate the purpose of a closed session.” (For more about public access to closed session minutes, see my blog posts here and here.) When the purpose of the closed session is not frustrated by public inspection, the closed session minutes and general accounts can be circulated to the members of the public body and approved at any open meeting. ![]() The North Carolina open meetings law requires public bodies to prepare minutes of all official meetings, and to prepare minutes and general accounts of closed sessions. ![]()
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